Creating New Shifts For Employees
There are two ways to add shifts for employees:
- Through Staff Attendance Module
- Through quick add
- Through Staff Attendance Module.
Go to Staff Attendance-->Settings-->Shift on the home page.
![](https://docs.atpay.co.in/content/images/2023/06/Screenshot--218-.png)
On Settings, select Shift.
![](https://docs.atpay.co.in/content/images/2023/06/Screenshot--220-.png)
Or select Settings on the left navigation bar.
![](https://docs.atpay.co.in/content/images/2023/06/Screenshot--222-.png)
Then select Shift.
![](https://docs.atpay.co.in/content/images/2023/06/Screenshot--224-.png)
A preview of the Shift menu is shown below.
![](https://docs.atpay.co.in/content/images/2023/06/Screenshot--226-.png)
To add shifts, click on the Add button in the top right corner of the Shift menu.
![](https://docs.atpay.co.in/content/images/2023/06/Screenshot--227-.png)
Fill in all the necessary fields and click on the Save button to save your changes.
Initially, provide the Shift Name.
![](https://docs.atpay.co.in/content/images/2023/07/Screenshot--636-.png)
Provide the Shift Type. There are various shift types present.
- Day shift refers to the work shift during the day (For example., 9 a.m. to 5 p.m.).
- Night shift refers to the work shift during the night(For example., 10 p.m. to 6 a.m.).
- OD shift refers to the work shift where the employee will not be physically present in the company, but be working outside the company premises.
- Flexible - Day shift means employees can work any eight hours in the day shifts according to their convenience.
- Flexible - Night shift means employees can work any eight hours in the night shifts according to their convenience.
- Double Session Shift means an employee can work any time of the day/night to complete their standard shift hours. For example, if an employee needs to work for 8 hours, he/she can work for 4 hours in the morning, and then come back in the evening to complete the remaining shift hours.
![](https://docs.atpay.co.in/content/images/2023/07/Screenshot--615-.png)
If you select Flexible - Day/Flexible - Night Shift Type, then two additional fields have to be filled.
![](https://docs.atpay.co.in/content/images/2023/07/Screenshot--633-.png)
Provide the Total Required Time - Flexible. This is the total flexible time that the employees must work.
![](https://docs.atpay.co.in/content/images/2023/07/Screenshot--634-.png)
Then provide the Flexible Time Type. The time type can be "Actual in Time/First In-Last Out Difference".
In the Actual in Time, the actual period of how long the employee is in the office is calculated.
In the First In-Last Out Difference, the difference between the first and the last punch is calculated.
![](https://docs.atpay.co.in/content/images/2023/07/Screenshot--635--1.png)
Let the Shift Type be Day.
Provide if Late is allowed or not(Yes/No).
![](https://docs.atpay.co.in/content/images/2023/07/Screenshot--616-.png)
Select the Attendance Type for the employees who came late. We can mark it as Present, Absent, On-Duty, Week Off, Holiday, or Comp Off.
![](https://docs.atpay.co.in/content/images/2023/07/Screenshot--617-.png)
Provide the LOP for being late(If the Is Late Allowed is marked as No, then this Late LOP will be taken into account).
![](https://docs.atpay.co.in/content/images/2023/07/Screenshot--618-.png)
Select the Attendance Type for the employees who are present. We can mark it as Present, Absent, On-Duty, Week Off, Holiday, or Comp Off.
![](https://docs.atpay.co.in/content/images/2023/07/Screenshot--619-.png)
Select the Attendance Type for the employees who are absent. We can mark it as Present, Absent, On-Duty, Week Off, Holiday, or Comp Off.
![](https://docs.atpay.co.in/content/images/2023/07/Screenshot--621-.png)
Provide the In Time for the shift.
![](https://docs.atpay.co.in/content/images/2023/07/Screenshot--622-.png)
Provide the In Grace Duration time. This is a period beyond the standard time in which the employees can be late and still not be given any LOP.
![](https://docs.atpay.co.in/content/images/2023/07/Screenshot--623-.png)
Provide the In Miss Punch Mins. This timing provides the time(mins) within which the punch should be kept.
![](https://docs.atpay.co.in/content/images/2023/07/Screenshot--625-.png)
Provide the First Half Out time. This is the time when employees on this shift can go out for a break(lunch maybe).
![](https://docs.atpay.co.in/content/images/2023/07/Screenshot--626-.png)
Provide the Second Half In time. This is the time when employees on this shift should get back to work.
![](https://docs.atpay.co.in/content/images/2023/07/Screenshot--627-.png)
Provide the Out Time. This is the time when the shift is over and the employees are free to leave.
![](https://docs.atpay.co.in/content/images/2023/07/Screenshot--628-.png)
Provide the Out Grace Duration time. This is a period before the standard time in which the employees can leave and still not be given any LOP.
![](https://docs.atpay.co.in/content/images/2023/07/Screenshot--630-.png)
Provide Out Miss Punch Mins. This timing provides the time(mins) within which the punch should be kept.
![](https://docs.atpay.co.in/content/images/2023/07/Screenshot--631-.png)
Click on the Save button to save the shift details.
![](https://docs.atpay.co.in/content/images/2023/07/Screenshot--632-.png)
In the Shift menu, click on the Search button to list the shifts' details.
![](https://docs.atpay.co.in/content/images/2023/06/Screenshot--230-.png)
You can either View shifts, Update shifts or Add Employees to any shifts.
- To view the details of the shifts, click on the View action button from the list.
![](https://docs.atpay.co.in/content/images/2023/06/Screenshot--232-.png)
Now, the details of the shifts can be viewed. If you want to edit the shift details, click the Update button in the top right corner.
![](https://docs.atpay.co.in/content/images/2023/06/Screenshot--234-.png)
You can edit the shift's details in the Update Shift menu. Click on the Update button to save the changes.
![](https://docs.atpay.co.in/content/images/2023/06/Screenshot--237-.png)
- You can also view the details of the shifts by clicking on the View action symbol from the list.
![](https://docs.atpay.co.in/content/images/2023/06/Screenshot--238-.png)
You can now view the details of the shifts.
![](https://docs.atpay.co.in/content/images/2023/06/Screenshot--240--1.png)
- Click on the Update action from the list to update details of the shifts.
![](https://docs.atpay.co.in/content/images/2023/06/Screenshot--242-.png)
You can edit the shift's details in the Update Shift menu. Click on the Update button to save the changes.
![](https://docs.atpay.co.in/content/images/2023/06/Screenshot--237-.png)
You can also view the details of the shifts by clicking on the View button from the top right corner.
- To add employees to the shifts, click on the Add Employee action from the list.
![](https://docs.atpay.co.in/content/images/2023/06/Screenshot--248-.png)
Refer to the Assigning Shifts to Employee post for further details.
2. Through quick add.
We can also use the Search menu for quick searches.
![](https://docs.atpay.co.in/content/images/2023/06/Screenshot--244-.png)
Use the keyword "shift" to find the Shift menu. Now you can view, add or update the shifts.
![](https://docs.atpay.co.in/content/images/2023/06/Screenshot--247-.png)
You can use Add Shift from the ADD Setting to add shifts.
![](https://docs.atpay.co.in/content/images/2023/06/Screenshot--265-.png)
Provide the necessary details of the shift and then click on the Save button to save the changes.
![](https://docs.atpay.co.in/content/images/2023/06/Screenshot--266-.png)